Privacy & Cookies Policy

Your privacy is critically important to us. L.A.C.A.E. sets out to follow some fundamental principles:

  • Be thoughtful about the personal information we ask you to provide and the personal information that we collect about you through your use of our website.
  • Store personal information for only as long as we have a reason to keep it.
  • Try to make it as simple as possible for you to control what information on our website is shared publicly (or kept private), indexed by search engines, and permanently deleted.
  • Aim for full transparency on how we gather, use, and share your personal information.

Below is our Privacy Policy, which incorporates and clarifies these principles.

Who We Are and What This Policy Covers

We are the Latin American Community Association of Edinburgh, a non-profit unincorporated association.

This Privacy Policy applies to information that we collect about you when you use our website

Please note that this Privacy Policy does not apply to any of the third party services to which we give you access on our website. Each has its own Privacy Policy to which you can refer.

Below we explain how we collect, use, and share information about you, along with the choices that you have with respect to that information.

Credit for the basis of this Privacy Policy

This Privacy Policy is adapted from the WordPress.com Privacy Policy, which is kindly made available by the makers of WordPress, Automattic Inc., under a Creative Commons Sharealike license. You can grab a copy of the WordPress.com Privacy Policy and their other legal documents on Github and you’re more than welcome to copy it, adapt it, and repurpose it for your own use. Just make sure to revise the language so that your policy reflects your actual practices.

Information We Collect

We only collect information about you if we have a reason to do so–for example, to provide our Services, to communicate with you, or to make our Services better.

We collect information in three ways: if and when you provide information to us, automatically through operating our Services, and from outside sources. Let’s go over the information that we collect.

Information You Provide to Us

It’s probably no surprise that we collect information that you provide to us. The amount and type of information depends on the context and how we use the information. Here are some examples:

  • Ecommerce Information: If you use our ecommerce Services to buy products or services from us, you will have to utilise third party services (such as eventbrite.co.uk), to which we may link from our site, or whose features we may embed in our site.
  • Content Information: You may provide us with information about you in draft and published Comment content. For example, if you choose to publish your comment and it includes biographic information about you, we will have that information, and so will anyone with access to the Internet. This might be obvious to you…but it’s not to everyone! We recommend that you do not include biographical material or contact data for anyone.
  • Communications with Us: You may also provide us information when you respond to surveys, or sign up for a newsletter. When you communicate with us via form, email, WordPress.com comment, or otherwise, we may store a copy of our communications.

Information We Collect Automatically

We also collect some information automatically:

  • Log Information: Like most online service providers, our host WordPress collects information that web browsers, mobile devices, and servers typically make available, such as the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information.
  • Location Information: WordPress.com may determine the approximate location of your device from your IP address. This enables WordPress to, for example, calculate how many people visit our website from certain geographic regions.
  • Information from Cookies & Other Technologies: A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Pixel tags (also called web beacons) are small blocks of code placed on websites and emails. WordPress maker Automattic uses cookies and other technologies like pixel tags to help them identify and track visitors and usage of our website.

Cookies

Please refer to WordPress maker Automattic’s Cookie Policy for an explanation of the nature and use of cookies, and to learn about the cookies that this site may set because it operates using WordPress.

Our site makes use of some third-party services, which may use their own cookies as described on their websites. These services are listed below; please refer to their respective cookie policies, as linked:

Information We Collect from Other Sources

We may also get information about you from other sources. We may also get information, such as a mailing address, from third party services about individuals who utilise them. We will use and handle such information only for the purposes it was originally provided.

How and Why We Use Information

Purposes for Using Information

We use information about you as mentioned above and for the purposes listed below:

  • To communicate with you, for example through an email, to solicit your feedback, or to keep you up to date on with news from the Association (from which you can unsubscribe from at any time – please send us an email to edinburghlatincommunity@gmail.com requesting us to cancel your subscription).

Legal Bases for Collecting and Using Information

A note here for those in the European Union about our legal grounds for processing information about you under EU data protection laws, which is that our use of your information is based on the grounds that:

(1) The use is necessary in order to fulfill our commitments to you under the applicable terms of service or other agreements with you or is necessary to administer your account — for example, in order to enable access to our website on your device or charge you for a paid plan; or

(2) The use is necessary for compliance with a legal obligation; or

(3) The use is necessary in order to protect your vital interests or those of another person; or

(4) We have a legitimate interest in using your information — for example, to provide and update our Services; to improve our Services so that we can offer you an even better user experience; to safeguard our Services; to communicate with you; and to understand our user retention and attrition; to monitor and prevent any problems with our Services; and to personalize your experience.

Sharing Information

How We Share Information

We do not sell our users’ private personal information.

We share information about you in the limited circumstances spelled out below and with appropriate safeguards on your privacy:

  • Third Party Vendors: We may share information about you with third party vendors who need to know information about you in order to provide their services to us, or to provide their services to you or your site. This group includes vendors that help us provide our Services to you (like payment providers that process your credit and debit card information, payment providers you use for your ecommerce operations, those that help us understand and enhance our Services (like analytics providers), and companies that make products available on our websites, who may need information about you in order to, for example, provide technical or other support services to you. Vendors’ privacy policies are available directly from their websites.
  • Legal and Regulatory Requirements: We may disclose information about you in response to a subpoena, court order, or other governmental request.
  • To Protect Rights, Property, and Others: We may disclose information about you when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of L.A.C.A.E. members, third parties, or the public at large. For example, if we have a good faith belief that there is an imminent danger of death or serious physical injury, we may disclose information related to the emergency to any of the emergency services without delay.
  • With Your Consent: We may share and disclose information with your consent or at your direction.

Information Shared Publicly

Information that you choose to make public is–you guessed it–disclosed publicly.

That means, of course, that information such as your “Likes” and comments are all available to others.

Public information may also be indexed by search engines or used by third parties.

Please keep all of this in mind when deciding what you would like to share.

How Long We Keep Information

We generally discard information about you when we no longer need the information for the purposes for which we collect and use it — which are described in the section above on How and Why We Use Information — and we are not legally required to continue to keep it.

Choices

You have several choices available when it comes to information about you:

  • Opt-Out of Marketing Communications: You may opt out of receiving promotional communications from us. Just follow the instructions in those communications or let us know via email to edinburghlatincommunity@gmail.com. If you opt out of promotional communications, we may still send you other communications, such as legal notices.
  • Set Your Browser to Reject Cookies: WordPress presently does not respond to “do not track” signals. However, you can usually choose to set your browser to remove or reject browser cookies before using the L.A.CA.E. website, with the drawback that certain features may not function properly without the aid of cookies.

Your Rights

If you are located in certain countries, including those that fall under the scope of the European General Data Protection Regulation (AKA the “GDPR”), data protection laws give you rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:

  • Request access to your personal data;
  • Request correction or deletion of your personal data;
  • Object to our use and processing of your personal data;
  • Request that we limit our use and processing of your personal data; and
  • Request portability of your personal data.

You can usually access, correct, or delete your personal data using your account settings and tools that we offer, but if you aren’t able to do that, or you would like to contact us about one of the other rights, scroll down to How to Reach Us to find out how.

EU individuals also have the right to make a complaint to a government supervisory authority.

How to Reach Us

If you have a question about this Privacy Policy, or you would like to contact us about any of the rights mentioned in the Your Rights section above, please contact us via email edinburghlatincommunity@gmail.com

Other Things You Should Know (Keep Reading!)

Transferring Information

Because this is a WordPress.com website and its host Automattic’s Services are offered worldwide, the information about you that we process when you use the Services in the EU may be used, stored, and/or accessed by individuals operating outside the European Economic Area (EEA) who work for them, other members of their group of companies, or third party data processors.

WordPress.com maker Automattic processes information about visitors to this website, on behalf of L.A.C.A.E. and in accordance with our the WordPress user agreements. Please note that this processing of that information isn’t covered by this Privacy Policy. If you’d like, you can read more about the data that Automattic collect on behalf of L.A.C.A.E. in their Privacy Notice.

Privacy Policy Changes

Although most changes are likely to be minor, we may change our Privacy Policy from time to time. We encourage visitors to frequently check this page for any changes to its Privacy Policy. If we make changes, we will notify you by revising the change log below, and, in some cases, we may provide additional notice (such as adding a statement to our homepage, or sending you a notification through email). Your further use of the Services after a change to our Privacy Policy will be subject to the updated policy.

Thanks for reading.

Change Log

  • 6 May, 2019: First issue. Finalised some details.
  • 4 May, 2019: First draft, modified from Automattic’s privacy Policy.